If you have a business that delivers products and services, you need to develop a definite system that will grow your initial investments. Unfortunately, a lot of business owners are terrified of the term “project management.” They would instead do it old-school because they don’t have time to learn how to use a project management tool.
What is Project Management?
Before we start, let’s define what project management is. Project management is the application of skills, knowledge, and experience to meet your objectives. The final deliverables of project management are often limited to a finite timescale and budget.
Project Management Tips for Business Growth
Here are some practical project management tips you can integrate with your business to achieve optimal growth:
Define Project Objectives
When starting any project, you should define your objectives clearly. What is your goal in launching a project? What do you want to accomplish in the first place? Having a clear definition of your project objectives ensures everyone on the team knows what needs to get done.
Create a Plan
Before you start working on a big project, create a detailed action plan. This includes knowing whether you will use Agile or Scrum Project Management. Doing so can help identify the steps you need to take. From there, you can set a budget, schedule, and procedures.
It also helps if your plan illustrates how you and your team will manage various aspects of the project. This includes scope expansion, risk, future problems that might arise, and control.
Delegate Tasks Wisely
Determined from the get-go who will make the project happen. Delegate it to the right people. Decide who best suits the particular task that needs to be done. Fill these tasks with the right people.
Identify Your Business Drivers
What drives your business? Finding the right business drivers are crucial for the continuous growth and success of future projects. Identify each one and then maximize anything that’s under your control. The key is to look at a set of business drivers that are specific and measurable as well as relevant to the objectives and performance of your business.
Eventually, the business drivers will help you move towards achieving business objectives. Let’s say your goal is to improve your online store’s customer satisfaction. This would mean making improvements in customer service, delivery lead time, how customers place their orders, and so on.
When you consider these things, you can tweak and upgrade your current customer management system. Do the same practice to boost your business’s revenue. After all, your income will depend on your lead generation tactics, pricing, product mix, and so on.
If you’re not setting milestones on your project, you’re doing yourself a huge disservice. Setting project milestones simplifies your role. Your team will perform better if they know where to aim. Use milestones to show stakeholders your progress at a level they’re interested in.
Fortunately, you can easily add project milestones to your projects (even those currently in progress). Setting milestones marks points in your project’s timeline. This is a powerful way to show your project plan’s progress. This will motivate your team because everyone will see the current progress, as well as priorities.
If you break down specific tasks from your project’s timeline, milestones provide a timeline on your project’s key steps and phases.
Once you identify potential risks that can arise, the next step is to show how you can effectively manage them. The first thing to consider is your project’s risk tolerance.
How much risk do you think you can handle before altogether abandoning a project? This is a crucial conversation to have with your stakeholders.
Also, instruct everyone working on a project to watch out for risks that might threaten it. While you may not come up with a contingency plan for every unprecedented event, you can control how you react. Nonetheless, the key here is to stay proactive.
Improve Communication and Collaboration
From clients to staff members, everyone involved in the project — from vendors to outside partners — should be kept in the loop. Provide updates to everyone that is affected by the project. When important decisions must be made, provide everyone with the information they need.
Project management software allows you to achieve this. It also helps your team work in synergy; they can share ideas throughout the entire project management process. It equips team members with tools to add their contributions as they work toward a common goal. Here are some critical factors achieved:
- Improved problem solving
- Greater innovation
- Efficient project delivery
- A decrease in costs, as well as the effects of a lack of resources
Conduct a Post-project Assessment
Once the project is finished, review the results so you know whether you achieved your goal. When reviewing outcomes, study if the project went according to plan or if any deviations were needed.
You might also want to go over your budget and see whether costs met your business expenditures. Then, assess whether you’re able to work within your scheduling boundaries.
Over to You
Project management might seem daunting, but you can use it as a powerful tool to enhance your bottom line. No matter what stage you are in your business’ evolution, there are always opportunities to take it to the next level.
We hope you’re inspired to put a project management system in place (or upgrade what you already have).